|
The Information Management System (SIG), within the Workflow
Project / BPM of INESC Porto (whose framing documents are
available on the Intranet, under the title “Business
processes in INESC Porto”), standardized the Requisitions
process (purchase of goods and services) using the Ultimus
tool.
This process comprehends the filling of the requisition,
instruction, control, approval of the purchase as well as
the automatic elaboration of the order form and control of
its reception.
Any INESC Porto collaborator with access to the internal
network (VPN from the outside) can start a requisition by
filling an electronic form. We highlight, among other
functionalities: the integration with different databases
(Staff Management, Projects, etc.); the definition of the
interacting people according to established business rules;
the automatic notifications of tasks to perform and with
delay. It also allows the attachment of the proposals in
electronic form, the comfortable inclusion of different VAT
figures and different currencies, the automatic elaboration
of the order form as well as the verification of the current
situation on the requisitions.
SIG (our Service for Management Information) told BIP it
would like to thank the effort of the all collaborators
involved in the several stages of trials and corrections.
From now on, and because SIG intends to gradually improve
the processes, it will appreciate any form of collaboration
under the form of suggestions of improvement and of
evaluation of the benefits that result from the launching of
this process.
<< Previous
| Next >>
|
